Executive Summary

Pedrisi School, a primary/secondary school based in Lagos, was experiencing recurring cash discrepancies, administrative stress, and parent concerns tied to its cash-based tuck shop system.

Within one term of implementing Earlybean's cashless payment solution, the school eliminated cash losses entirely, reduced queue time by 60%, and cut reconciliation workload by 80%.


The School

Pedrisi School is a primary and secondary school in Lagos serving a growing student population with an active tuck shop system. Like many schools, daily transactions between students and the canteen were handled primarily through cash.

Over time, this created operational inefficiencies that became increasingly difficult to manage.


The Problem: The Hidden Cost of Cash

In a single term, the school recorded approximately:

N47,000 in cash discrepancies

This wasn’t the result of large-scale theft.

It was something more common and more difficult to control.

  • missing canteen money
  • short change disputes
  • unexplained balance gaps

The kind of small, frequent inconsistencies that quietly add up over time.

Beyond the financial impact, this created:

  • frequent parent complaints about missing money
  • long queues during break periods
  • significant admin time spent reconciling cash records

The system wasn’t broken in an obvious way.

But it was inefficient, stressful, and lacked transparency.


Our Solution

Pedrisi School implemented our cashless payment system, designed specifically for school environments.

The system introduced:

  • Student wallets funded by parents
  • NFC wristbands/cards for payments
  • A merchant app for canteen transactions
  • A real-time dashboard for school oversight

Students could now pay digitally.
Parents could track spending.
Administrators could monitor transactions instantly.

This replaced a fragmented cash system with a structured financial ecosystem.



Results After One Term

The impact was immediate and measurable.

Financial Control

  • Cash discrepancies:N0
  • No missing money
  • No unexplained gaps

For the first time, every transaction was fully traceable.


Operational Efficiency

  • Canteen queue time reduced by 60%
  • Faster transactions meant students spent less time waiting and more time enjoying their break


Administrative Relief

  • Reconciliation time reduced by 80%

Tasks that previously took hours were now completed in minutes, with real-time access to accurate records.


Parent Experience

  • Parent disputes about missing money: zero

With full visibility into transactions, uncertainty was eliminated.

If you’re a school administrator, owner, or part of a parent association, the question is simple:

What is your current system costing you in time, money, and trust?

Earlybean works with a limited number of schools each year to ensure smooth implementation and real results. Visit our website to book a demo today or send an email to [email protected].